Use the supplemental calculation sheet to compile yearly injury and illness totals before posting the summary at the worksite. Pull figures directly from incident logs and payroll records to avoid estimation.
Total recordable cases, days away, restricted duty days, and transfer counts must match the underlying log exactly. Work hour figures should reflect all paid labor, including overtime, but exclude vacation, sick leave, and holidays.
Verify establishment details such as business name, address, and average headcount against payroll reports. Mismatch in employee totals often triggers follow-up requests from state safety authorities.
Complete all calculations before management certification. Signed summaries confirm accuracy and must be displayed during the required posting window to meet inspection standards.
Annual Injury and Illness Summary Calculation Sheet
Complete this calculation sheet to verify yearly injury and illness totals before transferring figures to the posted summary. Use only finalized incident records and confirmed payroll data.
Add all recordable cases, days away from work, restricted duty days, and job transfer counts exactly as logged. Do not average values or round totals; each number must reflect the full calendar year.
Calculate total hours worked by summing paid labor hours, including overtime. Exclude vacation, sick leave, personal days, and unpaid absences to prevent inflated exposure rates.
Confirm average employee count using payroll headcount snapshots taken across the year. Seasonal fluctuations should be reflected proportionally rather than using a single peak month.
Recheck math before certification. Transcription errors between logs, calculations, and the posted summary create compliance gaps and may result in inspection follow-up.
Recording Annual Injury Illness Totals and Work Hour Data
Enter yearly case counts directly from finalized incident logs without interpretation. Each entry must reflect confirmed outcomes recorded during the calendar year, not projected or pending cases.
Separate totals for cases with days away, restricted duty, or job transfers. Do not combine categories, as each reflects a different severity level and is reviewed independently.
Record total days away and restricted activity days as cumulative counts, not averages. Include all calendar days counted under reporting rules, regardless of work schedule.
Calculate labor hours using payroll records that capture paid time only. Include overtime hours worked and exclude vacation, sick leave, holidays, and unpaid absences.
Cross-check totals against payroll summaries and incident logs before finalizing entries. Discrepancies between labor hours and headcount often signal data gaps requiring correction.
Verifying Entries Before Posting and Agency Submission
Confirm all numerical entries by tracing each total back to its source record. Case counts, day totals, labor hours, and average headcount must reconcile with logs and payroll reports without variance.
Check establishment details line by line, including legal business name, physical location, and reporting period. Inconsistent identifiers cause rejection or delayed acceptance.
Review math manually rather than relying on automated tools. Transposed digits and misplaced totals often occur during data transfer between records.
Obtain management certification only after all corrections are applied. The signer affirms accuracy and assumes responsibility for discrepancies discovered during review.
Post the certified summary within the required display window and retain copies with source records. Proper retention supports inspections and follow-up requests without reconstruction.